November 11, 2019

Present: Village President Michael Longhenry, Trustees Diane Barton, Greg Peer, Caylin Muehlberg, Russell Stone, Julie Roberts, Joe Sturdevant

Others: Police Chief Dan Wald, Director of Public Works Chris Bartlett, Deputy Clerk-Treasurer Allison Longhenry, Library Director Kristina Kelly-Johnson, Jonathan Richie Burnett County Sentinel, Becky Strabel Inter County Leader, John & Judy Peterson, Larry & LuAnn Ebersold, Brent Blomberg, Steve Briggs.

President Longhenry called the Village Board meeting to order at 6:00 p.m. The Pledge of Allegiance was recited.

Motion by Muehlberg, second by Stone to refer the request received from Judith Peterson, owner of 464 E. North Avenue, to purchase a portion of a Village-owned parcel east of their property to the Administration Committee for further review. Motion carried.

Motion by Muehlberg, second by Stone to approve the minutes of the following meetings as presented: October 14, 2019 Village Board; October 15, 2019 Recreation Committee; October 15, 2019 Public Property Committee; October 15, 2019 Infrastructure Committee; October 15, 2019 Administration Committee; October 21, 2019 Special Village Board; October 29, 2019 Administration Committee; November 4, 2019 Recreation Committee. Motion carried.

A letter of thanks will be sent to Steve & Raylene Swanson for their generous donation of an American flag to be displayed in the Community Center. The Village Board also acknowledged an anonymous donor that donated $2,500 to be used toward the purchase of lights for the outdoor skating rink that will be at Memory Lake Park.

Included in the Trustee’s meeting packets were DPW Report, Police Chief Report, Clerk/Treasurer Report, Cash Report, Budget to Actual Report, Fire Inspections, Burnett County Administration Newsletter and Burnett County Towns’ Association meeting minutes.

Motion by Muehlberg, second by Peer to have DPW Bartlett purchase lights and have them installed for the outdoor skating rink at a cost of up to the $2,500 that was donated by an anonymous donor for this purpose. Motion carried.

Motion by Peer, second by Barton to send the draft Property Maintenance Ordinance and Smoking Ordinance to Attorney Anders Helquist, Weld Riley, S.C., for his review. Motion carried.

Motion by Longhenry, second by Sturdevant to leave the 48-hour parking limitation on Village streets as it is in the current Ordinance. Motion carried.

Motion by Longhenry, second by Sturdevant to approve the recommended changes to the Community Center/Meeting Room Rental Contract effective for all new rentals as follows: Full Community Center rent $300 + $150 damage deposit and rentals by non-profit organizations, rentals for charity events, fundraisers, showers, graduations, birthdays, funerals, etc. $100 + $50 damage deposit. The Meeting Room rental and the Fob/Key Deposit of $50 each will remain the same. Vaping was added to smoking as prohibited and the age for a person to be in charge of an activity in the Community Center was changed from 18 years to 21 years of age. Motion carried.

Motion by Peer, second by Barton to approve the recommended changes to the Community Center Long-term Rental Agreement with the Grantsburg School District gymnastics program to increase the hourly rental from $6.25 per hour to $7.00 per hour and the storage room rental from $75 per month to $100 per month effective 1/1/2020 to 12/31/2020. Motion carried.

Motion by Longhenry, second by Muehlberg to approve the Skating Rink rules as presented by the Recreation Committee. Motion carried.

Motion by Longhenry, second by Stone to open the 2020 Budget Hearing. Motion carried. Trustees asked several questions and deleted $3,000 for new steel on the yellow shed, changed the campground tree replacement from $1,000 to $500 and decided that they would have to borrow $51,580 to pulverize and repave a portion of E. Benson Avenue. Motion by Longhenry, second by Barton to close the 2020 Budget Hearing at 7:10 p.m. Motion carried.

Motion by Peer, second by Roberts to adopt the 2020 budgets, with changes, as follows: General Fund Revenues $1,550,851 and Expenditures $1,550,851; Capital Projects Revenues $51,580 and Expenditures $118,580; Water Utility Fund Revenues $291,480 and Expenditures $293,654, Depreciation/Amortization $45,138; Sewer Utility Fund Revenues $243,900 and Expenditures $237,260, Depreciation/Amortization $58,877; Storm Water Utility Fund Revenues $72,500 and Expenditures $57,533, Depreciation/Amortization $26,738. Motion carried.

Motion by Muehlberg, second by Barton to set the Village 2019 levy, collected in 2020 at $432,872. Motion carried.

Motion by Muehlberg, second by Sturdevant to not purchase the 2 extra light poles from the CDBG Downtown Project contractors for $9,000. Trustee Peer opposed. Motion carried.

Motion by Muehlberg, second by Barton to renew the contract for Uniform Dwelling Code (UDC) services with Dennis Quinn, North Lakes Mechanical Consulting Services, Inc. for 2020. Motion carried.

Motion by Muehlberg, second by Stone to approve the list of delinquent utilities and special assessments to be transferred to taxroll. Motion carried.

Motion by Muehlberg, second by Peer to approve the contract with Bowmar Appraisal, Inc. for assessor services for 2020 at $7,150, 2021 at $7,300 and 2022 at $7,450. Motion carried.

Motion by Longhenry, second by Peer to authorize Clerk/Treasurer Meyer to submit the paperwork to apply for the Election Security Grant from the Wisconsin Elections Commission. Motion carried.

Motion by Muehlberg, second by Barton to allow Kathy Lund to rent the Community Center on Wednesdays from December 2, 2019 to February 28, 2020 for an after school CLC gymnastics class. Motion carried.

Motion by Longhenry, second by Stone to approve pay request #3 from A-1 Excavating for the CDBG Downtown Project in the amount of $244,780.68 and to approve change orders #4 and #5 regarding the crushed blacktop and change order #6 extending the final completion date from October 25, 2019 to May 22, 2020. Motion carried.

Discussion/Action: Approval of Bills. Motion by Peer, second by Stone to approve payment of the bills totaling $908,334.83. Motion carried.

Discussion/Action: Adjournment. Motion by Roberts, second by Stone to adjourn the meeting at 7:50 p.m. Motion carried.

Sheila Meyer

Clerk/Treasurer

Approved December 16, 2019; a full version of the minutes may be viewed at the Village Office.

WNAXLP

(Jan. 1)